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    Meeting Rooms

    The library has a meeting room available to rent, along with some equipment.  The rental fees are as follows:

    Description Available Hours Fees*

    Large Meeting Room
    (seats 120)

    Mon. -  Fri. 9 AM to 10 PM
    Sat. 9 AM to 5 PM
    $25.00/2 hrs + $10.00 each additional hour
    Equipment: TV/VCR; TV/DVD; Speaker w/Microphone; LCD projector For use during scheduled meetings $5.00 each per meeting
    Equipment: Podium; Dry Erase Board; Flipchart Easel (must bring own paper) For use during scheduled meetings No Charge

    *Minimum two (2) hour usage. Fees subject to change.
    **
    Wireless Internet service is available throughout the building.

    RESERVATIONS: Tentative reservations may be made. In order for your reservation to be complete, a signed application with payment must be submitted to the Administrative Office at least five (5) working days prior to the meeting date.  If the application is not received, the reservation will not be complete and your meeting will not be put on the schedule.
    EQUIPMENT: Requests should be made for equipment rental when making your reservations.  The group will be responsible for the equipment while in their possession.
    PAYMENT:            All fees must be paid when the completed application form is submitted to the Administrative Office, either in person, Monday through Friday, 9:30 AM to 5:30 PM, or by mail.  Accepted forms of payment: cash, check, Visa, Mastercard
    CANCELATIONS: In the event of cancelation, you are still responsible for any fees when less than twenty-four hour notice is given - inclement weather excluded. For fee-exempt groups, the library will charge $25.00 for cancelations when less than twenty-four hour notice is given or in the event of a no-show – inclement weather excluded.

    To reserve a room, please review the Policies and Guidelines, then call the Library Administration Office at 434-455-6330 for available dates and times.  Or, you can send an inquiry by email to library.reservations@lynchburgva.gov.

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