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    Home » City Council/City Manager » Clerk of Council (City Clerk)

    Clerk of Council

    Valeria P. Chambers, MMC
    Clerk of City Council
      Kyna Thomas, MBA, CMC
    Deputy Clerk of Council
    FOIA Officer
    VMCA Region V Director

    Region V Clerks to Host the 
    2017 Virginia Municipal Clerks Association (VMCA)
    40th Anniversary Annual Meeting & Conference

    "The Power Within"
    April 19-21, 2017
    Hilton Garden Inn - Lynchburg

    Sponsorship/exhibitor opportunities available:
    - Recognition banquet sponsor
    - Meal sponsors
    - Break sponsors 
    -Vendor booths (showcase technology and tools to enhance municipal clerk office)
    -Door prize donations

    The City Clerk is responsible for recording the proceedings and preserving the records of City Council, notifying the public of Council meeting dates and actions, and coordinating meetings and activities for Council.  The City Clerk is appointed by City Council.  The Clerk appoints a Deputy Clerk to assist in the day to day operation of the Clerk's Office.

    The City Clerk is also responsible for:

    • preparation of an agenda for every Council meeting,
    • providing supplements to the City Code,
    • affixing the official Seal of the City to all official documents, and
    • ensuring that all official records, including minutes, ordinances and resolutions, are available for public inspection. 

    The City Clerk maintains a listing of all Council appointments to its Boards and Commissions. The City Clerk also manages proclamation requests approved by the Mayor. (Proclamation Request Guidelines)

    900 Church Street
    Lynchburg, VA 24504
    Telephone: (434) 455-3990
    Fax: (434) 847-1536
    VMCA       IIMC The Clerk and Deputy Clerk are members of the 
    Virginia Municipal Clerks Association , the International Institute of Municipal Clerks, and the Virginia Association of Government Archives and Records Administrators and have the opportunity to pursue certification.

    Virginia Freedom of Information Act (FOIA) and
    Conflict of Interests Act (COIA) Forms:

    Guides for completing disclosure forms can be found at:

    2017 Statement of Economic Interests (Guide)

    2017 Disclosure of Real Estate Holdings (Guide)

    2017 Financial Disclosure Statement (Guide)

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