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Clerk of Council
Valeria P. Chambers, MMC
Clerk of City Council
Kyna Thomas, MBA, CMC
Hosts of the 2017 Virginia Municipal Clerks Association (VMCA)
40th Anniversary Annual Meeting & Conference
The City Clerk is responsible for recording the proceedings and preserving the records of City Council, notifying the public of Council meeting dates and actions, and coordinating meetings and activities for Council. The City Clerk is appointed by City Council. The Clerk appoints a Deputy Clerk to assist in the day to day operation of the Clerk's Office.
The City Clerk is also responsible for:
- preparation of an agenda for every Council meeting,
- providing supplements to the City Code,
- affixing the official Seal of the City to all official documents, and
- ensuring that all official records, including minutes, ordinances and resolutions, are available for public inspection.
The City Clerk maintains a listing of all Council appointments to its Boards and Commissions.
The City Clerk also manages proclamation requests approved by the Mayor. (Proclamation Request Guidelines)900 Church Street
Lynchburg, VA 24504
Telephone: (434) 455-3995
Fax: (434) 847-1536
The Clerk and Deputy Clerk are members of the Virginia Municipal Clerks Association , the International Institute of Municipal Clerks, and the Virginia Association of Government Archives and Records Administrators and have the opportunity to pursue certification.
Virginia Freedom of Information Act (FOIA) and
Conflict of Interests Act (COIA) Forms:
(as provided by the Virginia Municipal League - updated annually)