You are here

    Home » Human Resources » Employee Portal » Employee Benefits » Flexible Spending

    Flexible Spending

     

    Eligibility
    Employees holding full-time positions are eligible to participate in a Flexible Spending Account; Health Care, Dependent Care and Parking. Initial enrollment takes place within the first 31 days of hire and coverage normally begins the first day of the month following the full-time or part-time hire date.

    Flexible Spending Accounts allow employees to set aside funds into an account(s) and reimburse themselves for certain qualified expenses not covered by their medical, dental or vision plans. The amount that is set aside reduces current taxable income and increases spendable, take home pay.

    To Find Out More about flexible spending accounts, follow the links below:

    Health Care FSA & Dependent Care FSA
    Transit & Parking FSA
     

    Making Changes
    Changes may be made during open enrollment or within 31 days of a
    qualifying event (change in status) by completing a 

    healthcare/dependent care/parking enrollment/change form . Open enrollment happens annually, usually in November with a January 1 effective date. Qualifying Event examples include but are not limited to marriage, divorce, birth or family member loss of coverage. Once enrolled, payroll deductions will be in effect until the end of the year. Employees must reenroll annually during open enrollment.

    Costs
    Each year, employees must decide how much to contribute to the health care, dependent care or parking Flexible Spending Account(s), based on their needs. Employees may contribute up to $3,000 annually (spread over 24 pay periods) to the Health Care FSA and up to $5,000 annually to the Dependent Care FSA. 
    Take Care Tool with On-line Calculator

    What's Covered
    The IRS determines if an expense is qualified.

    Eligible & Ineligible Expenses
    Over-the-Counter Rule Fact Sheet

    How to Submit Claims for Reimbursement

    New claim procedure beginning January 1 - Go to takecareWageWorks.com and log in to your account, select the "Request Payment" option to create a PayMeBack claim form. When you fax or email claims, be sure to keep the original claim form and receipts for your records. If mailing claims, make sure you keep the originals and send copies of the claim form and supporting receipts.

     

    Where to send claims

    FAX CLAIMS

    EMAIL CLAIMS

    POSTAL MAIL CLAIMS

    877-782-8889
    (toll free fax)

    Claims@takecareclaims.com
    Scan to PDF and email

    take care by WageWorks
    P.O. Box 14054, Lexington, KY 40512

    What Happens to My FSA if I Leave or Retire from the City?
    IRS regulations allow employees to submit claims for reimbursement of expenses incurred prior to their separation or retirement date. Employees have until March 15 following the end of the plan year to submit claims for expenses incurred prior to separation or retirement.

    Under the provisions of the Consolidated Omnibus Reconciliation Act of 1985, or COBRA, you and your covered family members may choose to continue your FSA coverage after your coverage is scheduled to end. You have 60 days from the date of your COBRA election notice to elect to continue this benefit. If you do not respond within 60 days, your rights to continue coverage end. You must also continue to pay your FSA bi-weekly payment to continue this benefit. COBRA information will be mailed to your home. Be sure to keep your address current by submitting changes to Human Resources.

    Questions? Call Wageworks toll free at 800-950-0105.

     

    No votes yet