Rental Program Process
How the Residential Rental Property Inspection Program Works
- Lynchburg Residential Rental Inspection Program is for existing rentals and short-term rentals (Airbnb, etc.) within the rental inspection district. Staff maintains a database of residential rental properties.
- The rental property owner(s) registered with Lynchburg City Assessor's office is referred to as; "the responsible party" for all correspondence material and documentation, mailed either manual or digital, from the Inspections Division related to Rental Inspections Program, Virginia Laws, City Codes, and related resources provided below.
- An Annual Residential Rental Inspection Notice indicating the date and time of the scheduled inspection, plus any fees associated with the inspection, is mailed to the owner of record (based on data from the Assessor's office).
Non-owner occupied units, including family members, and Rent-to-Own type contracts units, are considered as a rental (not unless, the purchaser or family member is recorded as a co-owner documented with the Assessor's office).
Please be advised: The owner of the record must provide the Assessor's office with the proper documentation to make the required change. Once the change has been documented, it is the owner's responsibility to contact the Property Maintenance Official - Rental Program Manager Rental Administrator of the change. Contact the City Assessor's Office at 434-455-3830.
It is the responsibility of the owner to notify hired rental management agencies and/or occupants of the scheduled rental inspection date and time.
Rentals are added to the rental inspection program by registering each unit, upon observed discovery, complaints, new ownership, legal aid, and or city data.
For an inspection time to be rescheduled, please call 48 hours prior to your scheduled inspection time at 434-455-3922 desk / 434-455-3910 reception, or email Dana Horne for a new inspection date and time.
Building /Rental code violation laws can result in criminal charges for noncompliance of building code regulations, building violations, and non-payment of fees.
Inspections Confirm Maintenance of Habitable Homes
Habitable Homes Provides:
- Safe and habitable housing for occupants
- Maintained the overall appearance of dwelling structures
- Neighborhoods with real estate value
Landlords and owners renting their property are likely familiar with the:
- City Rental Inspection Resources
- Virginia Tenant Landlord Act 2019 (PDF)
- VA State Code of Virginia > Title 55> Property and Conveyances>
- 2015/2018 Virginia Maintenance Code
Landlords/owners are expected to maintain Lynchburg rentals as habitable and Good to Go before occupancy.
If the rental unit is currently occupied, the owner/landlord is assumed to have registered each rental unit, diligently maintained each unit, and provided occupants/tenants with a dwelling unit that meets the Virginia standard of habitation and property maintenance building code requirements.
As with all property maintenance violations, the property owner/landlord is provided a Notice of Violation Inspection Report. When violations are cited, a reasonable time is allowed to obtain the necessary corrections of any cited violations. If the owner/landlord fails to correct cited violations, the inspector will proceed with court action for failure to comply. All building code violations are subject to VA State criminal charges and fines.
Rentals are added to the rental inspection program upon observed discovery, complaints, new ownership, legal aid, and or city-data.
Staff mails a notice of inspection to the owner of the record indicating the date and time of the scheduled inspection, along with any associated fees.
- Initial rental inspection - $50
- First follow-up inspection $0
- Subsequent follow-up/penalty inspections are $50 each
- No Show $50.00 each
- $50 fee or fees must be paid within 30 days of the inspection in order to receive a Certificate of Compliance (CoC).
Pay rental fee payment online through CityLink - "Quick Payment"; Account Type - Code Compliance - Account Number - REN00-000123.
Pay rental fees at the Billings and Collections window, Monday through Friday 8:30 am to 5 pm. Accepting, cash, check, or credit card payments. Please have available the Annual Inspection Residential Rental letter/bill.
Make all checks payable to the City of Lynchburg.
Nonpayment rental fees will be forwarded to the City's collection department. Starting November 2021, nonpayment of rental fees will mailed a bill/invoice to the owner of record from Billings and Collections. If you receive an invoice from Billings and Collections, the Quick Payment option cannot be utilized. A CityLink account must be created using your customer/account number from Billings and Collections.
Inspection Results Once Fees Are Paid
- No violations cited: 4-year waiver and CoC issued.
- Violations abated: 4-year waiver and CoC issued.
- Violations not abated within a reasonable time frame (30 days): 1-year waiver CoC is issued once the violations are abated.
- If no violations are cited or minor violations are abated within a reasonable time, a 4-four-year waiver and a Certificate of Compliance is issued.
- Payment after 30 days will result in a 1-one-year Certificate of Compliance being issued.
- 1-year Certificate of Compliance is issued if violations cited are not abated within a reasonable period of time.
- After the 1-one or 4-four year certificate expires a new rental inspection will be scheduled.
Rental units/cases under new ownership become void and are not transferable. A new case, with the new owner, must be opened and inspected in order to receive a valid Rental Certificate of Compliance - CoC.
Exemptions and Non Rentals
Courtesy Residential Rental Inspection Program Section 8/Certificate of Compliance exemption waiver: Rental dwellings that are contracted with the LRHA Section 8/HUD Housing Assistance Program are required to supply a current "Notification of Rent" or verification letter from LRHA confirming an inspection was conducted and is in compliance with the current International Property Maintenance Code minimal habitable standards. Please send verification to the Rental Program Administrator's email/mail address below in order to exempt the residential rental inspection fees and waive the inspection. Verification is subject to an annual review and must be resubmitted each year to remain exempt from the Residential Rental Inspection Program. Rental units within Lynchburg City's designated Rental Inspection Districts which are not registered with the city, are not eligible for a courtesy Rental Certificate of Compliance. The owner of the record must complete the rental registration form and provide proper documentation verifying ownership.
Note: Owner-occupied units are not considered a rental.