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How will my final paycheck be paid in the event of my death?
By law, in the event of your death, the Finance Department must issue your final pay (for hours worked and leave payouts) as a printed check payable to your estate rather than allowing a direct deposit to go through in your name. This means that Finance will stop the direct deposit and issue a printed check made payable to "The Estate of _______" and your next of kin will need to provide documentation to the Payroll Manager that he or she is entitled to receive the check. Documentation may include proof of Executor-ship of the estate (as outlined in your will) or designation as the Administrator of the estate (received from the Circuit Court of residence).
The Finance Department may be contacted by calling (434) 455-4220. You may access additional information on the Supervisor Checklist: Serious/Terminal Illness or Death of an Employee document.
Additional Benefit Information
VRS rules determine how benefits are distributed if you die while an active employee. Benefits are paid by order of precedence, or you may designate a beneficiary. You can choose a survivor benefit plan when you complete a VRS retirement application. Call VRS to verify your beneficary.
To designate or change a beneficiary for the member portion of your VRS benefit, complete VRS-2 form. Instructions are included on the form.
Life insurance is part of VRS benefits and valued at two times your annual pay rounded up to the nearest thousand. Call VRS to verify your beneficiary. Complete VRS-2 form to designate or change a beneficiary for VRS Group Life and Optional Life benefits. Instructions are included on the form.
457 Deferred Compensation Plan
The account balance is payable to the designated beneficiary. The amount payable depends on your contributions and market earnings or losses. A beneficiary designation was made if you joined the program, and you must keep your information updated. Call MissionSquare (formerly ICMA) or log in to to your online account to verify your beneficiary. Log in to Account Access to change your name, beneficiary, or marital status.
Medical, Dental, and Vision
You are federally guaranteed continuation of medical, dental, and vision coverage (COBRA) for your family if you die. Eligible family members may choose to maintain coverage with the City plans for up to 36 months by paying a monthly premium. HR will automatically send information to your family in the mail.
Flexible Spending Accounts
Receipt for claims may be submitted for services received prior to an employee's death. Any unused funds are forfeited. The IRS defines rules.